Shift scheduling & GPS clock-in
for your field team
Schedule shifts, verify on-site attendance, pay accurately. Build the weekly rota in minutes, let workers clock in on the TeamTrackin app at the job site, and send worked hours straight to attendance, reports and payroll.
From job site to payslip in four steps
Set up your sites once, then run every week from the same place — scheduling, clock-in, attendance and pay.
Add your job sites
Drop a pin on the map and set a geofence from 50 m to 2,000 m. The site's timezone is detected from the pin automatically.
Build & publish the weekly rota
Click a day to add a shift, set headcount, then hit Publish week. Workers are notified the moment it goes live.
Workers clock in at the site
Your team clocks in on the TeamTrackin app with GPS — the app confirms they're inside the site's geofence.
Hours flow through automatically
Worked hours land on the attendance board, in reports, and in hourly payroll — no timesheets to re-key.
Build the week in minutes, not spreadsheets
A weekly scheduler made for teams spread across sites. Draft freely, publish when you're ready, and see staffing gaps before they become no-shows.
Weekly scheduler
Click any day to create a shift. Work in drafts, then publish the whole week in one click when it's ready.
Copy & repeat
Copy last week to start from a known-good rota, or set a shift to repeat every week — the next 4 weeks are generated instantly.
Overnight shifts
Schedule shifts that run past midnight, like 22:00–06:00, without splitting them into two.
Headcount & open shifts
Set how many people each shift needs. Under-staffed shifts are flagged, and unfilled slots sit in an Open shifts row.
Job sites & geofences
Pin every site on a map with its own geofence radius. Shift times are always shown in the site's local time.
Shift swaps
A worker asks a teammate to cover, the teammate accepts, and an admin approves — the rota stays accurate.
The TeamTrackin app for Android and iPhone
Workers sign in with your company workspace and get everything they need for the shift in their pocket — where to be, when to be there, and a one-tap GPS clock-in when they arrive.
Know who's on site — and pay for the hours actually worked
Every clock-in is checked against the site's geofence and lands on a live attendance board. Admins get no-show alerts as they happen and a weekly summary email every Monday.
All thresholds are configurable per workspace.
Attendance board
See who's on site, late, a no-show or not clocked in, with KPIs at the top. Adjustments are audited and need a reason.
Live map
Watch clocked-in workers on a map that updates every 30 seconds, with route breadcrumbs and arrived / left times.
Reports
Scheduled vs worked hours, lateness, attendance % and hours per site — export any report as PDF.
Payroll bridge
Worked shift hours feed hourly payroll automatically, so pay matches the time actually worked.
Clock-in rules
Block clock-ins outside the site or allow and flag them. Late after 10 min, no-show after 30 min, auto clock-out 60 min after shift end — all configurable.
App health
Check who has granted location permission, spot unsynced updates, and review GPS quality and battery use.
Built for how UK field teams are run and paid
Working time rules, holiday pay, licences and payroll files, included in the Shift plan and the Shift add-on.
UK working time checks
Every shift is checked against the Working Time Regulations: 48-hour week (with opt-out), 11 hours' rest, 24 hours' weekly rest, breaks and under-18 rules. Warn by default, or block.
Holiday in hours
A fixed 5.6 weeks pro rata or 12.07% accrual on hours worked, with carry-over and part-day requests.
UK bank holidays
Pulled from GOV.UK for England and Wales, Scotland or Northern Ireland, plus your own closure days.
Mileage & expenses
HMRC mileage rates with the 10,000-mile split, and expense claims with receipts.
Qualifications
Right to work, SIA, CSCS, DBS and your own types, with documents, admin verification and expiry reminders.
Tablet kiosk
Workers without smartphones clock in on a shared tablet with a 4–6 digit PIN and an optional photo.
Checklists & forms
Checklists and forms per site or shift, with photo tasks and incident reports filled in from the app.
Attendance integrity
Unusual clock-ins are flagged to admins only. Nothing is blocked and workers never see flags.
Payroll export files
A file your payroll imports: Sage 50, BrightPay, IRIS, Staffology, Moorepay, a generic layout or your own columns.
Location for the shift — never beyond it
Field teams trust tools that are upfront about tracking. The TeamTrackin app only uses location while a worker is clocked in — about every 30 seconds while moving and every 5 minutes while standing still — and makes it obvious when it's on.
Location is recorded during a shift and never outside it.
Workers always see “Location sharing is on” while it's active.
Tracking ends the moment the worker clocks out — or at auto clock-out.
Keep location history for 6 to 12 months. The default is 6 months.
Every attendance adjustment records who changed it and why.
Simple pricing for field teams
Run shifts on their own, or add them to the TeamTrackin plan you already use.
For teams that only need scheduling and mobile clock-in — no desktop tracker.
Add shifts to any Basic, Standard or Premium plan. Pay only for shift seats.
Give each member the seat type that matches how they work. Field and Both seats are billed on the Shift add-on.
Desktop tracker only. Covered by your Basic, Standard or Premium plan.
TeamTrackin mobile app for shifts and GPS clock-in. Billed on the Shift add-on.
Desktop tracker plus the mobile app. Billed on the Shift add-on.
Shift management questions, answered
Pricing, seats, GPS, privacy and the mobile app.
There are two ways to buy it. The Shift plan is $4.99 per user per month ($53.89 per user per year when billed yearly — a 10% saving) and covers shift scheduling and the mobile clock-in app only, without the desktop tracker. The Shift add-on is $3 per shift seat per month ($32.40 per year) and can be added to any Basic, Standard or Premium plan.
Put your field team on the schedule
Schedule shifts, verify on-site attendance, pay accurately — with one rota, one app and hours that flow straight to payroll.
TeamTrackin AI for shift teams
Fill the week’s open shifts with people who are free, qualified and within rest rules, and fill expense claims from a receipt photo.
Ask TeamTrackin
Ask questions about your team in plain English — hours by person or project, overdue tickets, who's off, overtime and invoices — answered from your real data and only what you can see. Ask how to do something in TeamTrackin, where a setting is or whether you can do something, and get click-by-click steps.
Take a lookAI rotas and receipt reading
Fill open shifts with people who are free and within rest rules, and fill expense claims from a receipt photo.
Take a look