Client Invoicing Software That Bills Your Tracked Time
Turn tracked hours and project milestones into professional invoices, send them with a secure link, and let automatic reminders do the chasing. Record full or partial payments, issue credit notes and see what is owed in every currency.
- From tracked time
- Partial payments
- Recurring invoices
- Multi-currency
Everything you need to bill clients
Invoicing that already knows what your team worked on, so you stop copying hours between tools.
Invoice tracked time
Pick a project, a date range and an hourly rate, and TeamTrackin turns the hours your team tracked into invoice lines — grouped by person or by ticket.
- Hours from the desktop tracker
- Group per person or per ticket
- Edit lines before sending
Invoice milestones
Bill fixed-fee work by adding project milestones as invoice lines, next to time and your own saved items.
- Milestones as line items
- Saved items with price, unit and tax
- Mix time, milestones and items
Tax and discounts per line
Set a default tax rate, then change tax or add a discount on any line. Totals, tax and amount due are worked out for you.
- Per-line tax
- Per-line discounts
- Payment terms from due on receipt to Net 90
Templates with live preview
Choose from six invoice designs and see the finished invoice update as you type. Download, print or attach it as a PDF.
- Six invoice templates
- Live preview while editing
- PDF download and email attachment
Secure client link
Send each invoice with a private link. You can see when the client first and last viewed it, and turn the link off or regenerate it at any time.
- Viewed tracking
- Bank details with copy buttons
- Link can be revoked or regenerated
Reminders and recurring invoices
Chase late payers automatically and stop re-typing retainers. Reminders and recurring schedules run on their own once set.
- Reminders before and after the due date
- Weekly, monthly, quarterly or yearly
- Send automatically or keep as draft
Follow every invoice from draft to paid
Invoices move from draft to sent, viewed, part paid and paid, and are flagged overdue when the due date passes. Record full or partial payments as they arrive, issue credit notes, or void an invoice with a reason.
- Record bank transfer, card, cash, cheque, PayPal or direct debit payments
- Partial payments with a running amount due
- Credit notes and void with reason
- Clients can tell you they've paid from the client portal
Bill in your clients' currencies
Set a default currency and give clients their own. Outstanding and overdue amounts are shown per currency — never added together across currencies — and the ageing view shows how long money has been owed.
- Default currency plus a currency per client
- Ageing: current, 1–30, 31–60, 61–90 and 90+ days
- Export to CSV or Excel
- Duplicate invoices and act on several at once
Invoice, send, chase, record
Most invoices take a couple of minutes once your rates and items are saved.
- STEP 01
Build the invoice
Add tracked time, milestones or saved items, set tax and discounts, and pick a template.
- STEP 02
Send it
Email the invoice with its PDF and a secure link, and see when the client opens it.
- STEP 03
Let reminders chase
Automatic reminders go out before and after the due date until the invoice is settled.
- STEP 04
Record payment
Record full or partial payments; the status and ageing update straight away.
Made for teams that bill for their time
Agencies and consultancies
Bill hourly work from tracked time and fixed-fee work from milestones, on the same invoice.
Retainers
Recurring invoices weekly, monthly, every three months or yearly, sent automatically or saved as drafts.
International clients
Invoice each client in their own currency, with totals and ageing kept separate per currency.
Works with the rest of TeamTrackin
Invoices draw on the time, projects and client portal your team already uses.
Clients see their invoices, download PDFs and tell you when they've paid.
The tracked hours behind every time-based invoice.
Projects and milestones you can bill straight from.
Bill hours per ticket from the work your team delivered.
Frequently Asked Questions (FAQs)
Yes. Choose a project, a date range and an hourly rate, and TeamTrackin adds the hours your team tracked as invoice lines, grouped per person or per ticket. You can also add project milestones and your own saved items to the same invoice, and edit every line before you send it.
Draft, sent, viewed, part paid, paid and overdue, plus void for cancelled invoices and credit notes for refunds or corrections. When a client tells you through the client portal that they have paid, the invoice is marked "client says paid" until you record the payment.
Not inside TeamTrackin. Invoices show your bank details and payment reference, and clients pay you the way you already accept payment. You then record the payment against the invoice — full or partial — choosing bank transfer, card, cash, cheque, PayPal, direct debit or other.
In invoice settings you choose when reminders go out: 1, 3, 5 or 7 days before the due date, and any of 1, 3, 7, 14, 30 or 60 days after it. Reminders can be switched off for an individual invoice, and you can always send one manually.
Yes. Make any invoice recurring weekly, monthly, every three months or yearly, with an optional end date. Each new invoice is either sent automatically or saved as a draft for you to check first.
Yes. Set a default currency for your company and a different currency for any client. Outstanding and overdue totals and the ageing view are shown separately for each currency, so amounts in different currencies are never added together.
Clients get a secure link to view the invoice, download or print the PDF and copy your bank details. You can see when they first and last viewed it, and turn the link off or regenerate it at any time. Clients with a client portal login also see all their invoices there.
Yes. Export your invoice list to CSV or Excel, or export just the invoices you select. Every invoice can also be downloaded as a PDF.
Client invoicing and the client portal are part of the Premium and Enterprise plans. See the pricing page for the full comparison and the 14-day free trial.
See what each client really earns you
Profitability by client, project and person sits next to your invoices, and clients can sign off work right in the portal.
Approvals and sign-off
Ask a client to approve a ticket, a release or a file. Their decision is kept as a permanent record with who decided and when.
How it worksWeekly status e-mail
Every Monday morning each client gets what was done last week, what's in progress, what's next and the hours — only what they can see in the portal.
How it worksProfitability
Revenue, cost, profit, margin and earned per hour by client, project and person — correct across currencies, by invoices issued or payments received.
How it worksTeamTrackin AI
Ask how much is outstanding or how many hours went into a client — answered per currency from your own data.
Ask TeamTrackin
Ask questions about your team in plain English — hours by person or project, overdue tickets, who's off, overtime and invoices — answered from your real data and only what you can see. Ask how to do something in TeamTrackin, where a setting is or whether you can do something, and get click-by-click steps.
Take a lookBill the Hours Your Team Already Tracked
Invoices from tracked time and milestones, automatic reminders, partial payments and multi-currency reporting — in the same platform as your time tracking and client portal. Try it free for 14 days.