My Timeoffs
Submit leave requests for admin approval, track the status of each request, and view your timeoff schedule on a calendar. Choose from Sick Leave, Work Leave, Emergency, Educational, Annual Leave, or Other leave types.
Timeoff Overview
The My Timeoffs page lets you submit leave requests and track their approval status. Five KPI tiles at the top summarise your pending, approved, rejected counts, total days taken, and employees currently on leave. Below, you can switch between Table, Cards, and Calendar views using the toggle buttons.
| KPI Tile | Description |
|---|---|
| Pending | Number of leave requests awaiting admin approval |
| Approved | Number of leave requests that have been approved |
| Rejected | Number of leave requests that have been declined |
| Total days taken | Cumulative number of leave days used across all approved requests |
| Currently on leave | Number of employees currently on an active leave day |
Table View
The default Table view shows all your timeoff requests in a sortable table. Each row displays the leave type, date range, total days, current status, and available actions. Use the status pills to filter by Pending, Approved, or Rejected requests. The search bar lets you quickly find specific entries.
Add Timeoff Request
Click + Add timeoff to open the submission modal. Select your leave type, pick a date range, and add an optional reason or notes. Once submitted, the request appears with a Pending status until an admin approves or rejects it.
| Field | Required | Description |
|---|---|---|
| Employee | Auto-filled | Pre-filled with your name — cannot be changed |
| Leave type | Yes | Select from Sick leave, Work leave, Emergency, Educational, Annual leave, or Other |
| Start date | Yes | First day of leave |
| End date | Yes | Last day of leave — same as start date for a single day off |
| Reason / notes | No | Optional text explaining the reason for leave — visible to the approving admin |
Expanded Detail Row
Click the expand arrow (▶) on any row to reveal the full detail panel. This shows the reason for leave, the date the request was submitted, who approved or rejected it, and when the decision was made.
| Detail Field | Description |
|---|---|
| Reason | The note or explanation provided when submitting the leave request |
| Submitted | Date the request was originally submitted by the employee |
| Approved By | Name of the admin who approved or rejected the request |
| Approved On | Date the approval or rejection decision was made |
Calendar View
Switch to Calendar view to see your approved and pending timeoffs plotted on a monthly calendar. Each leave type is colour-coded: Sick (red), Work (blue), Emergency (amber), Annual (green). Navigate months using the arrows.
Calendar events show your initials and leave type. Only Approved and Pending requests appear on the calendar — rejected requests are hidden.
Leave Types
TeamTrackin supports six leave types, each with a distinct colour to help you quickly identify them in tables, calendars, and status pills.
| Leave Type | Colour | When to Use |
|---|---|---|
| Sick leave | Red | Illness, medical appointments |
| Work leave | Blue | Work-related travel, off-site meetings |
| Emergency | Amber | Urgent personal matters, family emergencies |
| Educational | Purple | Training, courses, exams |
| Annual leave | Green | Paid holiday allowance, vacation |
| Other | Teal | Any leave type not covered above |
Leave types are fully customisable by admins. Your organisation may have different or additional leave categories configured.
Every Day Off, Tracked Seamlessly
Submit timeoff requests directly from TeamTrackin — sick leave, emergency, annual, or any custom type — and track approval in real time without chasing your admin manually.