Free Rota Maker
Build your weekly staff rota in minutes: add shifts, drag them around, see hours and labour cost, then print it or save it as a PDF.
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Open toolFrequently asked questions
How do I make a staff rota?+
Add your people (and roles if you like), then click + in any day to add a shift with start, end and break times. Drag a shift to move it to another person or day, or hold Alt (⌥ on Mac) while dragging to copy it. Use the copy button on a day to copy all its shifts to the next day.
Does it work out hours and labour cost?+
Yes. Each shift's paid time is end minus start minus the unpaid break; shifts that end after midnight are handled. Add an hourly rate per person to see cost per person, per day and for the whole week.
Can I print the rota or save it as a PDF?+
Yes. Print or save as PDF prints just the rota in landscape. Export CSV gives you a spreadsheet you can open in Excel or Google Sheets.
Is my rota saved?+
It is saved in this browser only, so you can come back to it on the same device. Nothing is sent to our servers.
How do I share the rota with staff?+
Print it or send the PDF. If you want staff to get their shifts on their phone, swap shifts and clock in on site, TeamTrackin's shift management does that — try it free for 14 days.
Publish rotas your team gets on their phone
TeamTrackin sends shifts to every worker, handles shift swaps and GPS clock-in, and feeds worked hours into payroll.
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